Under the direction of the Town Clerk, this position is responsible for performing complex and confidential support services. Work includes coordinating the Planning Commission agenda and meeting packet process, assisting with municipal elections, overseeing the permit process as well as a variety of routine clerical, record-keeping and administrative functions. In the Town Clerk’s absence, performs certain essential duties as required.
The Deputy Clerk of Eureka Township supports the Township Clerk and Township Treasurer in delivering effective, efficient and responsive service to the Township Board, Planning Commission and the residents of Eureka Township.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Responsible for the preparation, distribution and follow up of the Planning Commission agenda and meeting packet items.
• Ensures timely receipt and completion of items scheduled on upcoming Planning Commission agendas.
• Attends Planning Commission meetings and Public Hearings, taking and preparing minutes.
• Posts and publish all required agendas and meeting notices.
• Issues and tracks permits as provided for by Township Ordinances.
• Provides public records, information and explanation of Township Ordinances to citizens as requested in person, by phone or email.
• Responds to resident inquiries, complaints and requests for service.
• Establishes standard practices and procedures for administrative functions to improve efficiency and effectiveness.
• Maintains Township files in good order and according to statutory requirements.
• Maintains and updates the Township website.
• Assists the Town Clerk with all election-related activities.
• Manages and coordinates special projects as requested.
• Orders materials, supplies and services as needed.
• Performs the duties of the Town Clerk in his or her absence.
• Knowledge of functions, activities and responsibilities of the Town Clerk’s office, in addition to state and local laws and regulations regarding public records, public meetings and legal notices.
• Excellent verbal and written communication skills, organizational skills and decision-making skills.
• Ability to maintain confidentiality of confidential material and information.
• Ability to understand, interpret and codify Town ordinances, in conjunction with the direction of and participation in the retention, retrieval, organization and destruction of official records and documents.
• Ability to operate standard office equipment including computers, copiers and calculators.
• Ability to establish and maintain effective working relationships with co-workers, Township and County officials, other agencies and the general public.
• Ability to work independently and use discretion and independent judgment.
This is a part-time position, averaging 15-20 hours per week. This position requires the ability to work flexible hours and attend one or more evening meetings each month.
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